Back-office tickets not auto assigning to creator | Community
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When we link a back-office ticket to an open conversation that we are working on, it does not automatically assign that ticket to the user who created it and is in charge of completion. This often leads to the ticket being left “unassigned” which poses a lot of issues and then manual clean up for our team.

 

It would be ideal for the back-office ticket to auto-assign the user who created it to avoid it becoming unassigned and then us having to clean up the unassigned folder often.

@Nicolette Godlove while there is no “easy” way to assign this backoffice ticket to the creator, you can create 2 Data connectors that, coupled with a workflow, can set the assignee to the author. 

In a nutshell: 

  • First data connector does a request to know the author ID of the ticket. I’d use this endpoint (you would pass the conversation ID for the {id} and not the ticket ID: 
    https://api.intercom.io/tickets/{id} - 
  • Second data connector does a request to update the ticket. Use this https://developers.intercom.com/docs/references/rest-api/api.intercom.io/tickets/updateticket. You would need to create a temporary attribute that will be the assignee id needed
  • In your workflow, you’d create a trigger that starts “when a ticket is created”, and with a criteria like “ticket type is back-office ticket”. 
  • You would then call the first data connector, wait 3 seconds for it to fully work, and then call the second data connector, and pass the author_id as the assignee_id. 

So now 2 options… either you’re technical enough to understand it and apply it, or you’re not and I can give you a more detailed way to do it. Let me know :) 


Hey ​@Nicolette Godlove 👋 Jacques here from Intercom Support. I hope all is well today!

Currently, Intercom does not provide a built-in feature to automatically assign a back-office ticket to the user who created it when it is linked to a conversation. This means tickets may remain unassigned and require manual assignment, which can lead to workflow issues and additional clean-up for your team.

The most common workaround is for the teammate who creates the back-office ticket to manually assign it to themselves or the appropriate teammate at the time of creation. While this is not ideal, it is the only direct method available within the current product limitations.

Intercom’s Workflows feature allows you to automate certain ticket actions, such as assigning tickets to specific teams or teammates based on ticket type or other criteria. However, there is no trigger available for “when a ticket is assigned” or “when a ticket is linked to a conversation” that would allow for true auto-assignment to the creator. The available triggers are “A ticket is created” and “Teammate changes the state of a ticket.” These can be used to assign tickets based on type or other attributes, but not specifically to the creator by default.


@Jacques Reynolds why would you dismiss my answer even though it does acknowledge the lack of workflow etc, but actually gives a real answer to the problem stated? 


@Steeve Cayla Thank you so much! We will give this a try :)


 ​@Nicolette Godlove let me know how it goes! It should be pretty straightforward!


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