How to hide older checklist from users without loosing data? | Community
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How to hide older checklist from users without loosing data?

  • August 22, 2025
  • 2 replies
  • 327 views

Hi,

We currently have an outdated single onboarding checklist in our product, and we’ve created new segmented versions to replace it. However, we don’t want to lose the data from the existing checklist.

I checked with Fin and reviewed the checklist FAQs, and it looks like I’d need to delete the old checklist to prevent users who’ve already seen it from accessing it again. Is there really no way to simply “unpublish” or disable it instead?

Thanks in advance!

Best answer by worldway

Hi,

We currently have an outdated single onboarding checklist in our product, and we’ve created new segmented versions to replace it. However, we don’t want to lose the data from the existing checklist.

I checked with Fin and reviewed the checklist FAQs, and it looks like I’d need to delete the old checklist to prevent users who’ve already seen it from accessing it again. Is there really no way to simply “unpublish” or disable it instead?

Thanks in advance!

You’re right unfortunately, there isn’t currently a way to simply “unpublish” or disable an old checklist without deleting it. Once deleted, users won’t be able to access it again, which is the only way to ensure they move onto your new segmented versions. I know that’s not ideal if you want to preserve historical data, but similar to sourcing bmw auto spares, sometimes replacing is the only reliable option.

2 replies

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  • Connector
  • Answer
  • August 24, 2025

Hi,

We currently have an outdated single onboarding checklist in our product, and we’ve created new segmented versions to replace it. However, we don’t want to lose the data from the existing checklist.

I checked with Fin and reviewed the checklist FAQs, and it looks like I’d need to delete the old checklist to prevent users who’ve already seen it from accessing it again. Is there really no way to simply “unpublish” or disable it instead?

Thanks in advance!

You’re right unfortunately, there isn’t currently a way to simply “unpublish” or disable an old checklist without deleting it. Once deleted, users won’t be able to access it again, which is the only way to ensure they move onto your new segmented versions. I know that’s not ideal if you want to preserve historical data, but similar to sourcing bmw auto spares, sometimes replacing is the only reliable option.


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  • Connector
  • January 27, 2026

You can unpublish or deactivate the old checklist instead of deleting it, just like when searching for bmw parts coventry, which preserves all existing data while preventing users from accessing it.