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Centralized media library for reusable assets in Help Center

Related products:Knowledge & Help Center
  • May 20, 2025
  • 1 reply
  • 51 views

Daniel Rönnberg
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In our Help Center articles, we use a consistent set of icons to visually guide users, for example, indicating where to click or when a link directs to an external source (see attached screenshots for reference). These icons appear across multiple articles, and from time to time, they may need to be updated.

Currently, updating these icons requires manually replacing them in every individual article where they are used. This process is time-consuming and introduces a risk of inconsistencies.

It would be incredibly helpful if Intercom offered a centralized image or document library, a place to manage all uploaded assets in one location. Ideally, this library would support dynamic linking, so that updates to an image or icon in the library would automatically reflect across all articles where it is used. This would significantly streamline content maintenance and ensure a consistent user experience.

 

1 reply

  • New Participant
  • November 11, 2025

We’re facing the same challenge on our end as well.
Our Help Center articles are maintained in five languages, and each update requires replacing the same screenshots in every version. It’s becoming increasingly time-consuming and difficult to keep everything consistent.

A centralized image library with dynamic linking would be a huge help — especially for multilingual setups like ours. It would save hours of manual updates and ensure that visuals stay consistent across all translated articles.


  • New Participant
  • February 6, 2026

I cannot upvote this one enough! Managing assets in our knowledge articles is causing massive delays and issues in our business and resulting in release delays

Having a centralized image library would be a huge help!